CAMPUS: AISJ Pretoria Campus

DIRECT SUPERVISOR: Pretoria Principal

CLOSING DATE: 26 August 2022


The American International School of Johannesburg is committed to fostering justice, equity, diversity and inclusion throughout our school community, and we are continually furthering our practices and behaviors as we strive to live these ideals.

AISJ maintains strong child protection policies & procedures, this ensures that our students can pursue their education in a safe, secure, and caring environment. All faculty and staff are required to undergo criminal background checks, attend annual training sessions and sign a safeguarding agreement.

School Purpose

The purpose of AISJ is to provide exceptional educational experiences in a diverse and nurturing environment in order to inspire learning and build our better world. We cultivate an inclusive community of learners so that we empower global citizens to fulfil their future purpose.

Community Principles

The American International School of Johannesburg fosters a positive culture and is committed to Community Principles that include:

We are better when we act together.
Our differences make us stronger.
Every voice counts. Every voice matters.
Every team needs individuals. Every individual needs a team.
Position Overview

Provide general administrative support to the Pretoria Principal office and the reception area, faculty, and the entire AISJ Pretoria Community

Secretarial Diploma or any Admin qualification
Minimum of 3 years of secretarial experience, preferably in a school
Skills using Microsoft Word 7, Excel, PowerPoint the Google Suite and other programs
Experience using a school database like PowerSchool
Executive Secretarial Diploma will be advantageous
Executive experience will also be advantageous
Experience working in a school preferred

The strong candidate will have:

Strong interpersonal and communication skills
Strong organizational skills
The ability to work collaboratively
The ability to independently identify and initiate tasks that need to be done.
An understanding of the need to maintain confidentiality and act with integrity
The ability to collaborate with and motivate others
Excellent problem-solving skills and a flexible, growth-oriented mindset
Excellent typing and computer skills
The ability to multi-task
The ability to plan and implement projects independently and with attention to detail
The ability to Identify and prioritize critical activities and manage a work schedule that leads to the completion of tasks in a timely manner

Perform all private/confidential secretarial filing and reception work for the Pretoria School Office
Answer questions from and act as a liaison between the Pretoria Principal, Counselor, and other employees, students and parents
Compose routine correspondence
Input information into and monitor the PowerSchool database, including student schedules, teacher schedules, and attendance
Work with the facilities department to compile and oversee maintenance requests and work orders
Handle general office email
Communicate and relay information clearly and concisely, both orally and in writing, to the Pretoria Principal, and other staff members
Generate all official school records
Follow up to ensure that all agreed actions from meetings are completed
Establish and maintain effective working relationships with all AISJ employees and contribute to a general team well-being
Research, compile and prepare administrative and clerical reports, presentations and documents using MS Word, PowerPoint and / or Excel and the Google Suite
Assist with organizing various school functions and events
Support the preparation, correlation, and monitoring of requisitions and signatures for procurement and purchases
Independently plan and manage maintenance and report preparation
Adjust work schedule assignments to meet changing work priorities
Assist in all emergency drills or actual events
Complete other duties as assigned by the Pretoria Principal and Counselor
Maintain accurate records of AISJ employee attendance
Coordinate Pretoria events such as Parent-Student-Teacher conferences and Open House
Application Process

All interested candidates should submit their CV together with a letter of interest to :

, for attention to Human Resources.

By submitting your CV you are agreeing to the AISJ Recruitment Protocol and consenting to AISJ processing your personal information in relation with the job you’re applying for. Your details will be processed in accordance with our Privacy Policy accessible through
By submitting your email address and any other personal information, you consent to such information being disclosed and stored in accordance with our Privacy Policy and Protection of Personal Information Act of 2013.

Closing Date : 26/Aug/2022

American International School of Johannesburg, Pretoria

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